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Crew leave planning for airlines

Crew leave is complex. Managing it shouldn't be.

offchox™ helps airlines manage complex crew leave agreements, protect operational availability and give crew genuine choice — without costly changes to existing crew systems.

Request a demo See Policy What-if
offchox dashboard headline figures for crew, entitlement, allocated leave and Leave Cap
Charts of entitlement, allocated and remaining leave by month and allocation progress by leave group
Season comparison chart and a table of leave groups ranked by remaining entitlement
offchox Dashboard · demonstration data
  • Aviation expertiseBuilt from airline operations and crew management experience
  • Your agreementConfigured, reviewed and approved by your team
  • Clear outcomesConsistent decisions crew can understand
The challenge

Every leave decision has to satisfy the agreement, the operation and the crew.

Leave agreements are detailed, and they change. Too often, applying them still depends on spreadsheets, manual workarounds and slow, costly changes to crew systems.

  1. Contractual obligations

    Entitlements, seniority, bidding rounds and seasonal rules must be honoured precisely, for every crew member.

  2. Operational availability

    Leave can only be granted where the flying programme can still be crewed.

  3. Crew expectations

    Crew expect fair, consistent decisions and a clear explanation of every outcome.

What offchox does

One specialist platform for crew leave planning and management.

From historical leave trends to current allocations and future bidding, offchox brings your agreements, planning team and crew together in one place.

  • Apply your agreement consistently

    Entitlements, seniority, points and seasonal rules are applied consistently, using the leave allocation methods agreed by your airline.

  • Run leave bidding with confidence

    Plan seasons and bidding rounds, review the results before they are confirmed, then publish them to crew.

  • Give crew a clear view

    Crew see their entitlement, bids, leave, swaps and documents in one place, on any device.

  • Keep pace with policy change

    AI-assisted policy interpretation helps adapt to changing agreements without costly system redevelopment. Your team reviews and approves the rules.

offchox leave bidding round listing bid slots with dates, available places and the number of bids received
Leave bidding · demonstration data
Technology

Intelligent crew leave management, powered by AI and delivered through the cloud.

offchox has its own AI-assisted rules engine that reads crew leave policy PDFs and interprets complex agreements into configurable rules for bidding and leave allocation in minutes. Airlines review and approve the interpreted rules before they are applied, retaining full control over how leave is managed.

  1. Your airline

    Upload your agreement

    Upload your crew leave policy PDF directly into offchox.

  2. offchox

    AI interprets the rules

    The offchox rules engine identifies entitlements, bidding priorities and allocation conditions in minutes.

  3. Your airline

    Review and approve

    Your planning team reviews and approves the interpreted rules before they become operational.

  4. offchox

    Automate bidding and allocation

    offchox manages bidding rounds, applies approved allocation rules and Leave Caps, and notifies crew of outcomes.

Cloud-based. Standalone or integrated.

offchox is a cloud-based crew leave management application, securely hosted and managed for your airline. It can operate as a complete standalone solution or integrate via API with your existing crew management system, HR system or company data lake. There is no requirement to replace your existing systems.

Optional API integrations

HR and crew records
Crew management system
offchox Crew leave
Crew notifications
Reporting

Illustrative. Interfaces and data flows are agreed with each airline during implementation.

Leave Cap

Offer crew the leave they are entitled to. Allocate only what the operation can sustain.

Every airline faces the same challenge. Crew need sufficient opportunities to take their contractual leave, while the airline must maintain enough crew to operate its flying programme. offchox manages leave opportunities and allocation limits separately, providing greater flexibility without compromising operational requirements.

Leave opportunity

Give crew real flexibility

Offer a wider choice of available leave dates, giving crew more opportunities to request leave that suits their preferences.

Leave allocation

Stay in control of availability

A Leave Cap defines the maximum leave that can be allocated at any one time, helping planners maintain the crew availability needed for operations.

  • Meet contractual obligationsSee whether the leave on offer is enough for crew to take what they are owed.
  • Protect operational availabilityWeek by week, see how approved and requested leave compares with your cap.
  • Set caps your wayoffchox provides a recommended level based on historical leave demand, which planners can use to set and adjust Leave Caps.
offchox Leave Plan comparing approved and pending leave with the weekly Leave Cap, above weekly slot utilisation
Leave Plan · demonstration data
Policy What-if

Understand the impact before changing the agreement.

Compare existing and proposed crew leave agreements, identify changes to entitlements and allocation rules, and understand their potential impact on crew and operational requirements. offchox combines AI-assisted policy analysis with What-if modelling to support informed decisions before changes are agreed.

Airline management and crew representatives may weigh the results differently. What matters is that both are working from the same figures.

Entitlement change

How much leave each crew member would gain or lose under a proposal.

Total leave requirement

The overall change in leave days the airline would need to provide.

Crew in scope

How many crew a change applies to across the groups you select.

Operational capacity

The additional leave capacity required, and how it sits against your Leave Cap.

offchox What-if: a scenario adding two days' entitlement per crew member, compared with the current position
What-if results by leave group: crew affected, entitlement change and remaining entitlement under the scenario
offchox What-if · demonstration data
  • Airline managementUnderstand the planning and operational consequences of a proposal before committing to it.
  • HR and Industrial RelationsBring clear, consistent figures to the negotiating table.
  • Pilots and unionsSee what a proposed change would mean in practice for the leave available to crew.
Request a demo

Scenarios are for planning and discussion only. They never change live leave data.

Airlines & Unions

Different priorities. One shared set of facts.

Airlines and crew representatives have different priorities. offchox helps both understand the agreed rules, how leave is allocated and the operational implications of those decisions.

For airline management

  • Operational control. Leave allocations managed against the operational limits you set.
  • Contractual compliance. Agreements are applied consistently and can be evidenced.
  • Less administration. Eliminate spreadsheet-based leave planning, automate routine checks and reduce crew enquiries.
  • Visibility. See demand, allocation and outstanding entitlement at a glance.
  • Policy flexibility. Adapt to agreement changes through configuration, without costly software enhancements.
  • Planning confidence. Monitor leave demand, allocations, remaining entitlements and operational availability through real-time dashboard KPIs.

For pilots and unions

  • Fairness. Agreed rules applied consistently across the crew.
  • Transparency. Clear information about how leave is planned and allocated.
  • Leave choice. Wider opportunities to take leave at times that matter.
  • Consistency. Leave bids and requests automatically assessed against the airline's agreed allocation rules.
  • Clear outcomes. Allocation results crew can see and understand.
  • Bid visibility. See how competitive your preferred leave dates are as bidding progresses.
Crew Portal menu: home, my leave, bidding, swaps, documents and points
Crew Portal leave-year timeline, an action required for a swap request, and recent activity
Crew Portal home on a phone, greeting the crew member with their next leave and annual entitlement
Crew Portal · demonstration data
The business case

The real cost of crew leave isn't the licence fee.

The true cost of crew leave management extends beyond software licensing. Manual planning, spreadsheet-based processes, crew enquiries and costly system enhancements all add to the administrative burden. offchox helps airlines reduce these costs while improving planning efficiency and operational control.

  • Administration

    Eliminate spreadsheets and automate repetitive leave planning, bidding and allocation tasks.

  • Policy changes

    Adapt to changing crew agreements without costly enhancements to existing crew systems.

  • Crew enquiries

    Reduce routine enquiries by giving crew direct access to their leave, bids and allocation outcomes.

  • Planning control

    Use real-time KPIs and Leave Caps to balance contractual leave requirements with operational availability.

Security & managed service

Enterprise software without the infrastructure overhead.

offchox is a secure, cloud-based application delivered as a fully managed service, allowing your teams to focus on crew leave planning while we manage the hosting, maintenance and application updates.

  • Encryption in transitAll application traffic is served over HTTPS.
  • Role-based accessAccess to each administrative area is controlled by role, enforced on the server.
  • Crew-scoped dataCrew see only their own leave, bids, points and documents.
  • Dedicated airline databaseEach airline has its own dedicated, isolated database, keeping its crew records, leave agreements, bidding data and allocation history separate from other customers.
  • Controlled updatesReleases are promoted deliberately from tested builds.
  • Independent monitoringService availability is monitored from separate infrastructure.

Hosting and security arrangements can be discussed in detail as part of a demo.

About offchox

Built by people who understand how airlines plan crew.

offchox is developed by Avison360 Limited, a UK aviation consultancy.

Our team brings extensive experience in airline operations, crew management, aviation consulting and airline systems implementation. That experience shapes the product. offchox was designed around the realities of airline leave: detailed agreements, seasonal demand, bidding rounds and the constant need to keep the operation crewed. It is not a general HR tool adapted for aviation.

  • Airline operations
  • Crew management
  • Aviation consulting
  • Operational systems
Request a demo

See offchox in action.

Discover how offchox can simplify crew leave planning, automate bidding and allocation, and adapt to your airline's leave agreements.

Request a demonstration

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